Reporting to the President, the Accounting Manager serves as the staff liaison to the Finance Committee of the Board of Trustees. The Accounting Manager is responsible for all financial transactions that affect the Won Institute across the operating and endowment accounts.
Responsibilities include the following:
- Oversee the accounting department to ensure proper maintenance of all accounting systems and functions, including supervision of an entry-level accounting staff person. Ensure maintenance of appropriate internal controls and financial procedures. Ensure that all financial transactions are appropriately reported on the general ledger and reconciled to transactional documentation on a timely basis.
- Examines invoices and approves for processing
- Confirms the accuracy of payroll transmission
- Ensures proper processing of cash and credit card receipts and expenses related to petty cash, bookstore, and clinic transactions
- Oversee compliance with all Title IV regulations for reporting, accounting standards, and federal funds management.
- Oversee cash, investment, and asset management as well as all external financial services relationships. Manage and analyze cash flow ensuring the availability of cash to meet payroll and operating expense, including seasonal borrowing from bank line of credit.
- Prepares financial reports for accrediting and governmental agencies within prescribed due dates.
- Oversee the preparation and communication of monthly and annual financial statements, ensuring timeliness, accuracy, and usefulness of financial and management reporting for the President, senior management team and Board of Trustees. This includes quarterly financial, variance analysis, and budget projections of planning initiatives.
- In coordination with the senior leadership team and staff, develops strategic plans and annual operating plans and budgets.
- Coordinates internal and external audit reviews, regulatory reporting, and appropriate filing of tax schedules. Reviews and evaluates existing internal controls to ensure fiscal accountability and compliance with appropriate regulations.
- Ensure legal, regulatory, and GAAP compliance regarding all financial transactions and functions
- Coordinate the preparation of financial statements, financial reports, special analyses, and information reports
- Coordinates with Chief Administrative Officer to ensure that student financial services which include financial aid, bursar, and registrar function (exclusive of academic policy consideration) comply with federal and state requirements. Works to ensure a student-focused and efficient process in the collection of fees and the servicing of student loan requests.
- Keeps current on legal, financial and other compliance matters specific to non-profit educational institutions.
- Develops an understanding of “Best Practices” as they relate to financial administration.
- B.S. in Finance or Accounting, a CPA and/or MBA preferred.
- Significant experience in, or, knowledge of nonprofit accounting, including student lending foundation; program and grant accounting compliance; Title IV funds; and reporting. Knowledge of finance, accounting, budgeting, and cost control principles including Generally Accepted Accounting Principles. Knowledge of monitoring and reporting of federal and state educational agencies.
- Knowledge of automated financial and accounting reporting systems; experience with Peachtree preferred. Experience with Populi enrollment management software a plus. Proficiency with Microsoft Office applications.
- Work requires professional written and verbal communication and interpersonal skills. Ability to produce quality materials within specified timeframes and simultaneously manage multiple projects.
- Demonstrated leadership ability, and interpersonal skills enabling the incumbent to work in complex inter-functional and diverse cultural environment.
- Ability to analyze financial data and prepare financial reports, statements, and projections. Analytical, abstract reasoning skills and excellent organization skills.
- Comfortable with and respectful of the institution vision, mission and goals
Please send letter of interest and resume to Colleen O’Connell, firstname.lastname@example.org. The salary range is $25-30 per hour.
Acupuncture Department Chair
TIME: Full time, exempt
REPORTS TO: Academic Dean
SUPERVISES: Clinic Director, Acupuncture/Herbal Department lead faculty, Acupuncture faculty members, and program support personnel
The Won Institute of Graduate Studies in Glenside, Pennsylvania is seeking a highly qualified department chair for our Acupuncture Studies Master Degree Program. The Mission of our program is to educate students to become qualified acupuncture practitioners who are grounded in a holistic model of healing that includes the ability to diagnose and treat patients using diverse acupuncture techniques and traditions, integrated with compassion, spiritual awareness, and an understanding of meditation techniques. These diverse traditions include Five Element, Traditional Chinese Medicine and Traditional Korean Medicine, and recently the addition of a certificate program in Chinese Herbal Medicine.
The Won Institute is a multi-cultural institution with additional Master Degrees in Won Buddhist Studies and Applied Meditation Studies. Focus on the student’s personal development and the inclusion of non-denominational sitting and moving meditation within the curriculum are key components of all programs.
- A master’s degree in Acupuncture/Oriental Medicine from an ACAOM accredited institution
Current license to practice acupuncture/Oriental Medicine in the state.
Five years' teaching experience in an Acupuncture/OM college, program or equivalent
A strong personal philosophy of holistic medicine and commitment to the mission of the Institute
- Biomedical training sufficient to guide discussion of biomedical training appropriate to a professional acupuncturist
Demonstrated excellence in university-level teaching
Demonstrated record of outstanding scholarly, creative, and/or professional accomplishment
At least three years of successful academic administration experience including resource management and personnel decisions
Demonstrated effectiveness as a member of an academic administrative team
Computer skills relevant to academic administration and project management
Excellent public relations, communication, and writing skills
Demonstrated ability to lead teams and committees with collaborative leadership style
Ability to provide leadership in responding to the increasing ethnic diversity and international profile of this institution
The acupuncture department chair assists the Academic Dean in carrying out the mission of the Institute. The acupuncture department chair is responsible for classroom and clinical education of acupuncturists and for oversight of the Chinese Herbal Medicine Certificate. The acupuncture department chair oversees advising of students and providing appropriate retention and academic standards for student achievement.
PRIMARY AREAS OF RESPONSIBILITY
- Providing planning and development, coherence, coordination
Working with faculty to develop curricula / syllabi
Assessing program effectiveness and ensuring that results of program assessment are used to improve the program
- Recruitment, development, retention, review and evaluation
Recommend to the Academic Dean concerning hiring and separation
Guide in academic procedures in contract and faculty handbook (syllabi, class protocol, etc.)
Develop & implement procedures to ensure quality instruction.
Arrange scheduling and staffing of classes according to the planning calendar
Evaluation / Assessment
- Develop & implement procedures to ensure satisfactory progress of students
Ongoing self-study of the acupuncture program to assess the effectiveness of the program and to coordinate with institutional assessment
- Serve on Admissions Committee, signs off on admissions recommendations.
Conducts admissions interviews with prospective acupuncture and Chinese herbal students.
Academic Records / files:
- Maintain course files for every term: syllabi, handouts, examinations, etc.
Maintain faculty files, grade files, student files,
Advise Registrar on needs concerning transcripts, term grade reports, etc.
Protect student confidentiality
In coordination with the Registrar, certify to the Academic Dean when a student completes the program and is eligible to graduate
- Determines award of transfer credit and reports to the academic dean and registrar.
Waives course requirements and prerequisites
Accreditation and approval standards
- Ensure that the program complies with ACAOM and Middle States accreditation criteria, Pennsylvania PDE requirements, and with OSHA, HIPPA, etc.
Serve on Self Study Committees as assigned
Other duties as assigned
Please send cover letter, CV and salary requirements by June 15, 2014 to:
Dr. Janet Leidy, Acupuncture Department Chair
Won Institute of Graduate Studies
137 S. Easton Road
Glenside, PA 19038
Chinese Herbal Dispensary Assistant
TIME: Part-time in Chinese Herbal Dispensary
REPORTS TO: Herbal Dispensary Manager
The Chinese Herb Dispensary Assistant will assist the Dispensary Manager in the expansion and maintenance of the herb dispensary, dispensary practices, and electronic/printed documentation required to support the ongoing development of the Chinese Herb Dispensary.
DUTIES AND RESPONSIBILITIES
Including but not limited to:
- Utilizing the AMPS database to maintain the Chinese Herbal Dispensary inventory including: ordering, receiving, and batch tracking herbs.
With prior notice, preparing formulas to be made for weekend herbal meditation.
Utilizing the APMS database for the creation of invoices and labels to fulfill herb orders.
Supervise filling of herb prescriptions during clinical shifts.
Maintaining a neat, clean, and orderly dispensary.
Immediately notifying Dispensary Manager of any issues as they arise.
Working cooperatively with CHP clinical supervisors to fulfill herbal prescriptions.
Being present for meetings involving the dispensary when applicable.
Collaborating with the Dispensary Manager to increase efficiency, student/patient satisfaction, and profitability of the dispensary when applicable.
Other tasks as assigned by Dispensary Manager, CHP Directors, or Acupuncture Chair.
Assisting in writing SOP (Standards of Operation) manual.
Helping coordinate buildout of granular dispensary.
Proficiency with Microsoft Office/Google applications; experience with email and Internet communications. Proficient in both visual identification and therapeutic use of Chinese medicinal herbs.
L.OM license in Pennsylvania.
Degree in Oriental Medicine from ACAOM accredited program.
Excellent communication, writing, and organizational skills.
Highly proficient in Microsoft-based computer applications, email, and Internet.
Ability to work well independently and under supervision with a multitude of clerical tasks.
Part Time Clinical Receptionist
TIME: Tuesday, Wednesday & Thursday evenings 4pm-8pm, occasional Saturdays 9am-3pm />
REPORTS TO: Lead Receptionist
The part-time Clinical Receptionist reports to the Lead Clinical Receptionist, the Director of Academic Information Systems and the Clinical Director. The Clinical Receptionist is the first administrative contact for patients, current students, prospective students and event attendees. The Clinical Receptionist uses Google Apps for Education systems to coordinate various clinics for students and faculty members. The Clinical Receptionist uses Google mail, calendars, and drive extensively as well as an Internet based financial tracking system and therefore must have strong technological skills.
DUTIES AND RESPONSIBILITIES
Including but not limited to:
- Trained & abides in FERPA & HIPPA regulations including confidentiality, safety, and file-handling.
Answering, screening, and directing calls to the appropriate department at the Institute.
Answering questions about Acupuncture, our Clinics, Events, and educational programs.
Answering & checking clinical emails in an efficient and timely manner. Forwarding institutional emails appropriately.
Making copies of clinical papers as needed.
Communication with other receptionists using Receptionist Communication Log.
Communication regularly with staff, students, and patients to coordinate clinical schedules for Student clinic, Faculty clinic, CHP clinic & the East West Clinic at Hahnemann Hospital.
Collecting and recording of clinic and event payments, and making a tally of daily finances for clinics and events.
Other tasks as assigned by Lead Receptionist, Clinic Director, AcS Chair, or Director of Academic Information.
The Clinical Receptionist must possess a high school diploma or GED. Candidate should have strong written and oral communication skills. The Clinical Receptionist must also have highly developed technological skills to effectively manage the scheduling of clinics. S/he must have the ability to understand and maintain institutional compliance with regulations regarding the aspects of medical record keeping. As such, s/he must be organized and efficient. S/he must possess strong multi-tasking skills. The Clinical Receptionist must also be able to work well within our culturally diverse community of students, staff, and patients. The Clinical Receptionist must be able to relate and communicate with students, staff, and patients in an efficient and effective manner.
Position: Enrollment Management Counselor
Reports to Chief Administrative Officer
The Enrollment Management Counselor is the face of the Won Institute and acts as the liaison for the Won Institute for prospective students. The Enrollment Management Counselor guides all prospective students through the admissions process and acts as the point of contact for these individuals. As a member of the Enrollment Management Department, the Enrollment Management Counselor is also expected to be an advocate for current students.
The Enrollment Management Counselor is an active member of the Enrollment Management Team and will train in all aspects of the enrollment process. S/he will need to be able to discuss in general topics such as, financial aid, program requirements, Institute policies, and other general admission/enrollment questions.
This position includes but is not limited to the following tasks:
Working with prospective students and applicants for Won Institute programs including:
Input prospective data into Populi database
Conduct regular email and phone communication with prospects
Scheduling and giving tours for prospective students
Attending recruitment visits
Fulfilling information requests
Guiding students through the prospect/admissions process
Recording application documents in database
Creating application files and preparing files for admissions committee review
Communication with applicants
Maintain communications with admitted students
Provide basic financial aid information to prospective students
Inputting transfer credits into database
New Student Orientation coordination
Participating in Commencement Ceremony coordination
Assisting to develop an annual recruitment plan with the Lead EM Counselor and Department Chairs
Assisting in communications and marketing planning
Attending staff and General Assembly meetings, and other meetings as necessary
Bachelors Degree required. 1-3 years of professional experience in customer service, sales, or other customer-facing role. Preference given to those with higher education experience, including knowledge of financial aid
Apply by sending letter of intent and resume to email@example.com
Equal Opportunity Employer
The Won Institute of Graduate Studies admits students of any race, color,religion, national or ethnic origin, age, sex, sexual orientation, marital status, military status, veteran’s status, or disability to all the rights, privileges, programs,and activities generally accorded or made available to students. It shall not discriminate on the basis of race, color, religion, national or ethnic origin,age, sex, sexual orientation, marital status, military status, veterans status,or disability in administration of its educational policies, admission policies,employment policies, scholarship or loan programs, and other education related programs administered by the Institute. The Affirmative Action policy of the Won Institute is that all educational,admission and employment practices reflect the statements in the Policy of Non-Discrimination.